Department of Sales Tax - Government of Maharashtra

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INSTRUCTION SHEET

A) General Instructions:-

New return forms Form 231, Form 232 , Form 233 , Form 234 , Form 235 and CST Form III (E) have been introduced in place of Form 221, Form 222, Form 223, Form 224 , Form 225 and CST Form III ( B) respectively.
Now for all the Dealers , filing of e-Return has been made mandatory, have to make the payment before the online filing of return
IN case of MVAT payments such payments should be made in the Chalan 210 where as in case of CST payment should be made in Return form III (E) showing only amount of CST payable and paid ( as there is no prescribed form of chalan for CST
While preparing the electronic return dealers shall write the amount paid in the field "Amount Already Paid" provided in the return form.
Dealers shall also write details of Chalan Number , date of payment and name of bank and Branch in the filed provided in the eReturn.
The refer the notification available on website www.vat.maharashtra.gov.in

B) Procedure for online filing of EReturns

Step 1. On line Registration for filing of e- return

Dealer can file e_return only after getting enrolled for e Services through “ New user registration” utility available on web site of department of sales tax http://www.mahavat.gov.in
After selecting above utility , a home page will be displayed wherein dealers have to Click on " New User Register Here “ link . This link is also available from “ e Returns “ window available on Home page.
A new screen will be displayed wherein dealers have to enter TIN No and press Submit button.

After , a new screen will be displayed wherein basic information in the “DEALER INFO” should be entered. i.e. PAN No., Mobile No., Email id, Address.( * fields are mandatory )
In the same screen facility to “ CREATE PASSWORD” is available , wherein dealer should enter the password of his choice which should be used at the time of login for e-filing utility or for other e Services.
In the same screen under “PASSWORD RECALL” screen, the dealer should select the question of his choice and enter the answer in the given field which enable the department to ask the secret question in the event the user forgets his password. Dealer should enter these fields carefully and also remember the details entered
Upon successfully registered for e Services , “ E-SERVICES ACKNOWLEDGEMENT” sheet will be generated with a unique transaction id. Dealer should take a print out of the acknowledgment and submit the copy duly signed by authorized person to the respective Registering Authority.
In case of any difficulty in user registration please contact ,

a. In case of LTU Dealer , the In Charge Officer from LTU Branch of Department,

b. In other E Return Mandatory Dealers, the liaison officer from sales tax department ( the officer monitoring the dealers filing of E Returns)

c. In other Cases authority in charge of return branch under whose jurisdiction
place of business of dealer falls

d. Contact on Toll Free number given below in help desk
022 - 23735601

d. Send mail on e-Mail id mention below in help desk

eReturns@mahavat.gov.in

Step 2. Downloading the Return template ( forms)

The template of e-return is prepared in MS Excel and freely available on web site . http://www.mahavat.gov.in from “ DOWNLOAD” menu in Home Page.
Presently templates of Form 231, 232, 233, 234 , 235 and CST return Form are available
The return templates have inbuilt validation utility in MS Excel as well as Visual Basic to check the self consistency of data entered.
The templates downloaded from the web site shall be used by dealer as these templates will be uploaded and accepted on web site .
This template can be used for off line preparation of return. .
Downloads -> Forms -> E-Return Forms -> Electronic Forms
or
Simply follow the URL http://www.mahavat.gov.in/eforms_xls.htmlmov.in/eforms_xls.html

Step 3. Preparation of return.

Dealers shall taken precaution to use MS Excel in MS Office for preparation and validation of return
Macro security level setting:- Dealer should keep macro security level “medium” or “low” in “ tools “menu on Manu Bar. This will activate the Visual Basic Validation utility in template of return form.
After setting the macro security level, the templates should be closed after saving. Thereafter again the same template should be reopened for the purpose of entering the information.
The return templates have inbuilt validation utility in MS Excel as well as Visual Basic. There are two sheets in the return template. First sheet provides for entering of data whereas on second sheet error are displayed along with detailed error messages.
After entering the data , dealers must validate the data by pressing “ validate” button which at the bottom of the first sheet. After validation errors are displayed on Error Sheet.
Dealer must ensure that the data entered is error free and not a single error message is displayed on error sheet and information entered in such template should be saved. E_ Return filing utility will accept only validated and error free returns .
When the E return Template is error free , the validation utility ( after pressing the “ Press to Validate “ Button) , the separate “rem.xls” file is automatically generated and saved in “My Documents” by default.
Dealer should ensure that this automatically generated “ rem.xls” file should be uploaded . Other file will not be accepted by E Return uploading utility.
Downloadable templates 231, 232, 233, 234 , 235 and CST return Forms made available .

Step 4. Uploading the return

Facility of uploading of electronic return is restricted to authorized dealers only . These are the dealers who are successfully registered from “ New user registration utility “ on the Sales tax Department web site URL :- http://mahavat.gov.in
At the home page , select dealer type as “ Dealer” and enter valid user_id & password and press the “Submit” button.
User_id is MVAT TIN Number ( 12 digit including first 11 numerical and 12^th Alphabet “V” in capital letter )
After successful login , click on the “e-returns link” Or “ Submit E Return link” available on home page.
There is a option to browse the file that you intend to upload. You may manually enter the path & file name that you wish to upload or browse & select it. (Remember that you should upload the correct rem.xls file generated after offline validation of return template )
After selecting the file to be uploaded , press the button “validate & upload”. The process of uploading starts & the system validates the template that is being uploaded. If the same is error free it is validated & uploaded. Please note that the system shall not upload the return if ,

Ø Correct rem.xls file is not uploaded

Ø User_id TIN and TIN mentioned in return is not correct.

If uploading process detects errors or defects in return , then error sheet is generated showing details of fields in which errors are detected. This error sheet helps you to make necessary correction in the return file.

Step 5. Generation of an Acknowledgment:

Upon successfully validating & uploading of the form, a acknowledgement sheet will be generated. with a unique transaction id and transaction date .
It shall contain some key fields that you have filled in your e-return.
You can take a print out of the acknowledgment and retain it for future reference & record.
Now, facility of downloading acknowledgements of last 4 e-transactions is available after login. through the transaction sub utility under dealer information utility.

Step 6 Submission of physical signed Copy of Acknowledgement

Department is in then process of issuing a notification whereby dealer filing e-Return with the digital signature will not be required to file physical copy of return. The date will be separately notified.
Dealer uploading return without digital signature after the notified date shall submit the physical copy of the acknowledgement generated duly signed by authorized person.
Such copy should be submitted to the officer in charge in the LTU branch in case of dealer being monitored by LTU branch of the department Or Liaison officer who is monitoring the dealer e return filing Or in other cases to the authorities in charge of return branch under whose jurisdiction the place of business of dealer falls .

Help Desk :-

In case of ant difficulty please contact ,

a. call on the Number given below in help desk

022 - 23735601

b. e-Mail id mentioned below

eReturns@mahavat.gov.in

Problem during accessing web site :-

· Password Retrieval : Should You Forget your login password you can retrieve your password using the link " Forgot Password " from the home page, wherein you can reset the password after entering the key information .

· On the web site of Sales Tax Department tax http://www.mahavat.gov.in , there are some add on programs . For functioning these programs , certain utilities are needed on the personal computer from which web site is accessed. If these utilities are not available , then these add on programs may interfere the operation of browser. On the department web site there is Add On program “ Shock Wave Flash Object “ . If the problem is faced in accessing the Web site then ,it is necessary to disable this Add On program from the “ Manage Add On's “ utility in Tools menu on Menu bar.