INSTRUCTION SHEET

The procedure for uploading e-Annexure (i.e electronic list of sales and electronic list of purchases) includes following steps.   

Step 1.  Enrollment for e-Services.

The dealer who wish to avail the services for e-Annexure has to enroll for e-Services. If the dealer has already enrolled, then no separate enrollment is required. If the dealer is not enrolled, the procedure for enrollment for e-Services is as under

     1.      Log on to www.mahavat.gov.in (Home Page)

     2.      Select ‘New User Enroll Here’.

          3.      Select ‘Dealer Enrollment’.

          4.      Enter 11 digit TIN (Exclude ‘V’ or ‘C’) 

         5.      Enter dealer information, create password, select password recall question. 

         6.      Enter submit. 

        7.      Acknowledgment generated.

         8.      Duly signed copy of Acknowledgment to be submitted to Registration Authority.

Step 2.   Downloading the e-annexure template ( forms)

• Logon to web site . http://www.mahavat.gov.in
• Go to “Downloads-Forms-Electronic Forms-e-Annexure-e-Sales/e-Purchases”
• Download and save the excel sheet on your computer.
• The Annexure templates have inbuilt validation utility in MS Excel.
• The templates downloaded from the web site shall be used by dealer as these templates will be uploaded and accepted on web site .
• This template can be used for off line preparation of Annexure.
• Enter the data in the excel sheet from your accounting system. A converter (programme) is provided along with the sheets which will help to transfer/export the data from the excel sheet to templates.
• The validation of the data entered will be done off line only.
• After entering the data, press validate button which is situated at the top right hand corner of the sheet.

• After validation, if any error is there, the message will pop up for the error sheet which is to be corrected by the dealer.
• Finally, the validation is error free, such message will pop up and the sheet is ready for uploading

Step 3.   Uploading the e-Annexure

• Facility of uploading of electronic Annexure is restricted to  dealers  who are successfully registered on the Sales tax Department web site URL :- http://mahavat.gov.in
• At the home page , select dealer type as “ Dealer” and enter valid  user_id & password and press the “Submit” button.
• After successful login , click on  the e-Annexure link available on home page.
• There is a option to browse the file that you intend to upload. You may manually enter the path & file name that you wish to upload or browse & select it. (Remember that you should upload the correct & validated Annexure that you have downloaded from site which you have filled & saved. )
• After selecting the file to be uploaded , press the button “ upload”. The process of uploading starts & the system validates the template that is being uploaded. If the same is error free it is validated & uploaded. Please note that the system shall not upload the Annexure if it is not validated.
• If uploading process detects errors or defects in Annexure , then error sheet is generated showing details of fields in which errors are detected. This error sheet helps you to make necessary correction in the Annexure file.

  Step 4.   Generation of an Acknowledgment: 

• Upon successfully validating & uploading of the e-Annexure,  a acknowledgment sheet will be generated. with a unique transaction id and transaction date .
• It shall contain some key fields that you have filled in your e-Annexure.
• You can take a print out of the acknowledgment and  retain it for future reference & record.

Help Desk :-

• In case of ant difficulty please contact ,
  1. e-Mail id for e-services- eservices@mahavat.gov.in
  2. below  in help desk no-022/23735601